A Guide To Vehicle Tracking With Fleet Management Software

 Organising and maintaining fleet vehicles, field staff as well as other resources is difficult without an efficient centralised system that is accessible across all levels of business. The good news is that these systems exist and are known as vehicles management software or fleet tracking systems. There are numerous options and solutions that are specifically designed to handle every aspect of maintaining and managing an entire fleet along with employees and job dispatching. Each has a variety of options and capabilities, which makes it difficult to pick the best solution.

There are a variety of companies that offer fleet management and vehicle tracking software solutions. They can be classified into two types of software, either locally or online installed software.

Online systems are generally web-based, or "in the cloud". They can be accessed using web interfaces or web browser, whereas local-installed systems are installed on a local machine. The pros and cons of the two options are essentially the same and are based on I.T infrastructure already used by businesses. If a company is already using a database to manage certain aspects of its company, then the data might require access via fleet management software, and this might require a local solution.

What capabilities or features make software to manage fleets a great choice for businesses?

Centralised Data Storage

The ability to store all the information stored in one location is essential to ensure the proper organization of all aspects of a company. Most good software allows the entry and storage of information about vehicles, such as servicing, M.O.T and road tax records. Driver's records, such as medical qualifications, driving credentials, and endorsements are also uploaded into the software. Important documents for drivers and vehicles are scanned, and then easily found when required.

Vehicle Service Reminders, Alerts and Management

One of the most useful aspects of managing fleets is the capability to set reminders or alerts to maintenance of vehicles, M.O.T or road tax due dates. Staff members can keep track of the status of repairs on vehicles and drivers are able to record any car faults they find while performing daily inspections.

Vehicle Tracking using GPS

One of the most important aspects to consider in deciding on a solution for managing fleets is the ability to track which vehicles or employees are in the area or where they've been. Tracking vehicles is typically accomplished by installing tiny devices inside the vehicle, or in the case of people or assets, a tiny device could be carried in a pocket or attached to. Once it's set up, it's possible to view the location of assets, people, and vehicle Fleet management  live on the map. Knowing where all business assets are positioned allows the transportation dispatcher or the fleet manager to assign the appropriate asset to the right spot.

Job Assignment and Dispatch

This is a really beneficial feature, but there aren't all fleet services near me  administration systems have this feature. The ability to assign jobs using the system is a very important feature. Drivers, mobile personnel or field engineers can change the status of jobs as well as upload signatures and images making it possible for back office staff to instantly see and notify customers of the their progress. The devices can be integrated into current devices like the smart iPhones, Android and Blackberry devices.

History Trails and Reports

If all of a company's information is kept in a centrally controlled system it is simple to create reports that increase efficiency, and also save money.

Comprehensive reports on the individual assets like cars can provide the running expenses for the vehicle. Tracking information on vehicles can reveal the amount of fuel used , and also help in recommending more economical routes. The data from employees can aid a company determine where efficiency can be made.

In summary that, fleet management software and tracking software can enhance businesses and if implemented effectively, they can improve the performance and efficiency of the company's mobile assets. The savings realized may not be as significant as the cost of these systems however, they must be balanced against the improved productivity and the capability to provide better service to customers.